Convolus launches automated invoice processing tool


Convolus has developed a solution to help business aviation operators process the average 3,000 invoices received per annum per aircraft.

Invoicee automatically extracts the data from invoices received from a supplier and provides it to the Convolus FBO network member via email. This enables easy importing into accounting systems and makes it available on the Convolus platform for reporting purposes. The system means members do not have to manually process invoices, saving time, costs and minimalizing the chance of error.

Invoicee automatically checks that the invoice is correct against Convolus’s database. If discrepancies are detected, the system notifies the Convolus team, which resolves the price discrepancy on behalf of the operator. The system also automatically checks whether the aircraft was at that airport on that day indicated on the invoice, a task currently performed manually by operators.

Irena Deville, CEO and co-founder of Convolus, said, “We know that the processing of a large number of invoices from a significant number of suppliers remains an organisational and financial burden to operators. Processing invoices manually also restricts the operators’ ability to allocate costs correctly, check pricing applied by suppliers and analyse their spending.

“We are seeing a big interest in using Invoicee from those members who want to stay ahead of the competition by streamlining their invoicing processes and keeping a close eye on their cost base – an essential in the competitive marketplace.”

Invoicee is a free service provided to members when purchasing through Convolus, but can be customized to operators’ wider requirements on a project basis.

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Kirstie worked full-time on Business Airport International for over two years and is now a freelance journalist. Away from her writing commitments, you will find her blogging on her lifestyle website or training for her next charity run.

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